The following is a suggested format of documents for including in a Prospective Member Packet to give to prospective members as an introduction to your Rotary Club. This packet may be the first Rotary documents a prospective member has seen, so they should look professional and make a great impression. These documents are included in generic form in Microsoft Word .doc files and must be tailored to your specific club. Note the items in red must be changed to represent your club.
The Member Packet consists of the following:
1. Introductory Cover -See Rotary Generic Intro Cover.doc
2. Introduction Letter from the Club President -See Rotary Generic Intro Letter.doc
3. What is Rotary -See Rotary Generic-What is Rotary.doc
4. Why Join Rotary -See Rotary Generic-Why Join Rotary.doc
5. Club Policies and Procedures -See Rotary Generic Club Policies & Procedures.doc
6. Membership Application -See Rotary Generic Membership Application.doc
7. Listing of Rotary club meetings in the area -See District 5960 Club Meeting Calendar.doc
Once the prospective member has filled in and submitted their application to join your club, the membership chair or the club executive secretary (if your club has an executive secretary) should send a New Member Letter to the proposer of the new member as a follow up. See Rotary Generic New Member Letter.doc
When the new member attends to be inducted into the club, it is recommended the club president or the membership chair induct the new member with a formal induction ceremony. Be sure the proposer is in attendance and stands with the new member while inducted. See Rotary Generic New Member Induction.doc.
Some club members make better mentors than others. It is recommended volunteers be solicited from the membership to become mentors and assigned to new members. See Rotary Generic Member Mentorship Letter.doc.